Attachment List Options
Using the docuflow Attachment List provides the below additional benefits:
- docuflow Attachment list displays all ArchiveLink Attachments whether they were created via docuflow ECM or other content services
- Allow document storage to both docuflow ECM supported CMS system AND non-docuflow supported CMS systems (ie: any ArchiveLink endpoint)
- docuflow Virtual Link Manager allows you display links that are not linked to the SAP record you are viewing, but rather linked to an associated SAP record. Instead of implementing a process that duplicates links, you can use Virtual Link Manager to show these links as if they were attached. For example, when viewing a Purchase Order and its attachments, you can also display any attachments that were directly linked to the Goods Receipt.
- docuflow Virtual Link Manager also allows you to manipulate what is shown on the attachment list as a whole: meaning you can hide links, blank out sensitive information, add additional security checks, and so forth.
- You can choose to display or hide SAP DB Attachments and Notes
- You can choose to hide particular SAP Object / doctype combinations. This is used often during migrations when for a window of time, you may have duplicate links from the source system as well as the new target system prior to validation and link deletion.
- For those earlier release systems that do not have table TOAAT implemented, the docuflow Attachment List fills the gap in providing the columns of who created the attachment, time stamp, filename, and extension Regardless of #1 above, the docuflow Attachment List provides the full ArchiveLink link record (repository UUID, doctype, etc)
- Easy "tab" based interface for drag and drop document storage and viewing in one window
- Consistent interface regardless of windows or java based SAP GUI
- Allow "Notes" to be created in your external repository instead of your SAP database
- Supports Viewing attachments by auto-group via classification, docuflow flow, or file extension
docuflow provides the above functionality config and code free (with the exception of the Virtual Link Manager - refer to the below).
Configuration is located within the docuflow System Dashboard (/dflow/docuflowsys) and choose the menu path Configure->Services for Object
Below is an overview of the configuration required to enable the docuflow DocManager Attachment List:
This utility is in beta and should not be used.
Instead, the following entries must be manually created in the table SGOSATTR. These entries enable the docuflow SFO/GOS menu path(s) to be shown (note: the docuflow DocManager, Workflow and AuditLink will only be displayed IF that option is independently and separately configured for a particular SAP Object), else they will not appear.
Below are the entries that must be created in SGOSATTR via transaction SM30 (note this is cross-client):
Except in the case where a (docuflow) Content Server is being used for viewing, an entry in the table TOAEX must be created to allow for docuflow to handle viewing request and integrate your web browser.
First check whether you have an existing entry in table TOAEX (use transaction SE16 or SE17) under the two exit ID's:
- OA_DISPLAYJAVA_01
- OA_OBJECTDISPLAY_01
If you DO, please consult your development team to work with your docuflow implementer to merge your existing logic within those function modules and the docuflow function module "/DFLOW/ZUTIL_TOAEX_FUNCTION_01".
If you DO NOT have entries in the TOAEX able for the above exits ID's, choose the sub menu path Configure->Services for Object->TOAEX Utility.
From there simply execute using the “Update Settings” option. If utilizing this method, ensure you execute this in each SAP environment that docuflow will be used.
Your TOAEX table should now look like the below for the two exit ID's:
EXIT ID | Status (ACTIVE) | Function Module (EXIT_FUB) | VALUE |
|---|---|---|---|
OA_DISPLAYJAVA_01 | X | /DFLOW/ZUTIL_TOAEX_FUNCTION_01 | |
OA_OBJECTDISPLAY_01 | X | /DFLOW/ZUTIL_TOAEX_FUNCTION_01 | |
| | | |
Below are the menu options for the docuflow DocManager Attachment List:
This is your SAP Object such as BKPF, BUS2012, etc. This must match the business object for the SAP transaction you are configuration. Note you can also use a wildcard "*" to set options system wide. You can subsequently add individual SAP Objects that will override the system "*" wildcard.
Specifies the SAP Business Object's key length. Only required if "En. WF TrackLink" or "En. Late WF" is enabled below.
For example, vendor numbers are a single key field, and are 10 characters in length for LFA1. Put a 10 in the SAPKey1 Length.
For example, vendor numbers at the company code level are a composite key (ie: two fields) for LFB1. 10 characters in length. Put a 10 in the SAPKey1 Length, and 4 in SAPKey2 Length.
If enabled, the 2nd generation of the docuflow DocManager attachment list will be used. This newer version contains the following changes:
- Supports Viewing attachments by auto-group via classification, docuflow flow, or file extension
- Move the attachment list tab to the first tab, and the "Store" tab to the 2nd position.
If enabled, Attachments stored in the SAP database will be displayed in the attachment list.
If enabled, Notes stored in the SAP database will be displayed in the attachment list.
If enabled, users will be allowed to delete items from the attachment list leveraging docuflow Delete Link Management functionality. Please refer to the section Delete Link Management via docuflow Link Manager for more information.
If enabled, users will be allowed to download content in the attachment list to their local/network drive.
If enabled, users will be allowed to create/store Notes in the SAP database.
If enabled, users will be allowed to create/store Notes in your content repository (stored as .txt files).
If enabled, the docuflow AuditLink TrackLink option will show on the SFO/GOS menu path:
Document Type
- via the docuflow System Dashboard (/dflow/docuflowsys) choose the menu path Configure->API Rules->Document Manager
- Create/find the entry for the SAP Object/document type rule.
- Enable the "Hide Att.List" checkbox:
Please refer to the docuflow Developers Guide on more information on implementing.
Configuration and usage is outlined in the next section.
